CONSTITUTION

ARTICLE 1: NAME & AFFILIATIONS 

 

I. The name of the organization shall be Toledo Area Players Interstate Disc Golf Club, and hereafter in this document shall be referred to as ”Tap In DGC”. 

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ARTICLE 2: PURPOSE

 

I. The purpose of the organization shall be:

Tap In Disc Golf seeks to establish disc golf as an avenue for recreation and entertainment for Toledo area residents, while building a positive rapport with the Toledo community through our efforts.

 

II. Objectives of this organization shall be: 

 

a. Raising money for Tap In Disc Golf may be done through donations and/or fundraisers.

 

b. Host events locally in the Toledo area for the purpose of fundraising. 

 

c. Inform the local disc golf community regarding organizational activities and events.

 

d. Promote and facilitate the installation and maintenance of disc golf properties in the Toledo area, including southeast Michigan.

 

e. Raise local awareness of the sport of disc golf.

 

III. Activities and programs sponsored by this organization will keep within the organizations stated objectives.

 

 

ARTICLE 3: MEMBERSHIP 

 

I. Membership in Tap In DGC shall be limited to the executive board, as composed of members voted on by the existing board, with selection to candidates who achieve a majority vote.

                        

a. Non-discrimination Policy: Tap In DGC does not discriminate on the basis of race, color, religion, sex, age, national origin, ancestry, sexual orientation, gender identity and expression, military or veteran status, the presence of a disability, genetic information, familial status, political affiliation, or participation in protected activities.

 

II. Membership Classification

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a. Voting Members

i. To obtain voting membership status within the organization, members must meet the following criteria: 

1. Be a member of the executive board.

 

b. Inactive Members 

i. Everyone else.

 

III. Dues

 

a. No dues will be collected.

 

 

ARTICLE 4: OFFICERS 

 

I. The governing body of this organization shall be known as the Cabinet of the organization.

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II. Officers within the Cabinet shall consist of: 

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a. President

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b. Vice President

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c. Secretary

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d. Treasurer

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e. Outreach Director

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III. Officers shall be elected:

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a. Upon the vacating by or removal of an officer by majority vote.

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IV. Qualifications for officer positions are as follows:

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a. Appointed by majority approval of club membership
 

b. Elections will not be conducted.

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V. Eligibility

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a. Each officer can officially hold only one position within Tap In DGC concurrently. 

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b. Candidates must be elected by a majority vote of the existing executive board.

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VI. Process

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a. The election process will be held via group vote.

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VII. Duties for each officer are as follows: 

 

a. Officer 1 President will be charged with:

i. Serving as the primary point of contact for the local community, external to the disc golf community.

ii. Preside over quarterly Club meetings.

iii. Serve as primary address for IRS purposes.

iv. One of two keys for PO Box.

v. One of two officers available to access bank account.

vi. Delegate tasks for completion of tournaments and activities to officers.

vii. Appoint committees and be the Spokesperson for the club.

viii. In summary: The President will preside over meetings and oversee the general operation of the Club. S/he/they will have the responsibility of being the representative for the Club to any potential donating businesses/organizations, or at any community event such as (but not limited to) fundraising activities. S/he/they may appoint any number of members to provide assistance in this area, or to relieve him/her of the representation temporarily for any reason that is deemed necessary. S/he/they may form committees, officer positions, or project leaders to oversee specific projects.

 

b. Officer 2 Vice President will be charged with:

i. Maintaining a list of voting members for the organization

ii. Attend quarterly Club meetings.

iii. Preside over Club meetings when the President is unable to do so.

iv. Chair elections for officer positions if not running for office.

v. Work in conjunction with the Outreach Director to organize activities to recruit new club members. 

vi. Read off all proposed amendments to the constitution at the quarterly Club meetings.

vii. Assume the role of President if the current President resigns or is expelled (see By-Law #5).

viii. In summary: The Vice-President will assist the President in the operation of the Club.  S/he/they will fill in for the President at meetings if the president is not in attendance.  S/he/they will assume the office of President automatically if that office becomes vacant for any reason. If the Vice-President does not want to assume the President's position, a new President will be elected according to this constitution's standard election procedure.

 

c. Officer 3 Treasurer will be charged with:

i. The handling of all finances on behalf of the organization.

ii. Attend quarterly Club meetings.

iii. Deliver treasury reports at club meetings.

iv. Process all financial forms necessary for the completion of tournaments and activities.

v. Coordinate fund-raising activities.  

vi. One of two officers available to access bank account.

vii. Keep all Club financial records in order, including collecting dues, ordering materials and making payments in a timely fashion.

viii. In summary: The Treasurer will be responsible for keeping the Club account current, collecting dues and issuing checks. S/he/they will be in charge of handling money at all club functions. If s/he/they cannot attend, s/he/they will designate another officer to temporarily assume the office for the club function in question.

 

d. Officer 4 Secretary will be charged with: 

i. Schedule Club meetings

ii. Attend quarterly Club meetings.

iii. Prepare and type Club minutes; distribute minutes to members in Club meetings or by e-mail. 

iv. Post meeting minutes, announcements, calendar of events, and tournament dates and results as necessary.

v. Contact Park Directors for tournament approval and permits as needed.

vi. In summary: The Secretary will be responsible for keeping minutes at general meetings, organization of these minutes and reviewing minutes at successive meetings. The Secretary will also be responsible for maintaining any paperwork (except financial, which will be handled by the Treasurer) that may come into existence during the course of (for example, but not limited to) a tournament, a community function, or a fund-raiser.

 

e. Officer 5 Outreach Director will be charged with:

i. Attend quarterly Club meetings.

ii. Generate ideas for fundraising activities and events.

iii. Keep community members informed of activities and events.

iv. Update and maintain all club social media accounts on a regular basis.

v. Collect and post content from the broader disc golf community.

vi. Coordinate with other officers for the creation of activities and events for fundraising.

vii. Share events sponsored or held by the club, that non-club members can take part in.

viii. Create content that will support the maintenance and installation of disc golf properties in the Toledo area.

ix. Responsible for the approval of all content shared on Club social media pages.

x. In summary: The Outreach Director will be the primary liaison between the Club and the broader community. S/he/they will coordinate and promote fundraising activities and keep community members informed of upcoming events. S/he/they will also collect and share relevant content from the disc golf community, collaborate with other officers on event promotion, and support the maintenance and installation of disc golf courses by creating and sharing content highlighting the club’s efforts.

 

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ARTICLE 5: OFFICER REMOVAL 

 

I. In the event that officers of this organization are not fulfilling the specific duties listed above, officers have the right to questions the conduct, actions, and/or work of any fellow officer. 

 

II. Executive Vote of Removal
 

a. Officers of this organization have the right, if deemed necessary, to remove a fellow officer who does not fulfill their specific duties via unanimous vote (not including the member in question). 
 

b. In order to initiate an Executive Vote of Removal, at least two attempts to contact the individual in question must have been made, with at least a week in between contact attempts, and then one week must be given thereafter prior to vote. 
 

c. If all attempts to contact the individual are unsuccessful, the Executive Vote of Removal may be initiated. 
 

d. An Executive Vote of Removal may only take place if every executive position outlined in the constitution is filled at the time of the vote.

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III. In order to begin removal proceedings: 
 

a. A member must submit a complaint in writing, with sufficient justification, to the rest of the executive board.
 

b. Complaints shall be officially responded to within one week of being received by the executive board, dictating a time and place for a special removal meeting.
 

c. Removal shall be the only item on the agenda at the removal meeting. 

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IV. The Cabinet member in question shall have a right to read the complaint lodged against them within the week of it being received and shall be allowed an electronic copy of the complaint for reference. 
 

a. The complaint shall be read before the general body during the organizational meeting, directly after which, the Cabinet member in question shall have adequate time to defend themselves and refute the complaints.

i. The President shall preside over removal proceedings, or in the event that the President is the member in question, the next ranking member shall preside, in the order of Vice President, Treasurer, Secretary, and Outreach.

ii. After the Cabinet Member in question has had the opportunity to defend themselves, both they, and the individual who initially submitted the complaint, shall receive questions from the general body. 

1. This questioning period shall not exceed 10 minutes.

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b. After the Questioning Period has concluded, another member of the Cabinet who is not up for impeachment shall escort both the complainant and the Cabinet member in question from the room.

i. After the members have been escorted from the room, debate shall be permitted, to be moderated by the President or next member in succession of the Cabinet.

1. This debate period shall not exceed 20 minutes, to be enforced by the individual that is moderating the debate. 

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c. After debate has concluded, the complainant and Cabinet member in question shall be returned to the room, and secret ballot shall be cast.

i. Cabinet Members and voting members shall receive a vote, with the following exceptions:

1. Any individual who was not there for the entirety of meeting during which impeachment is occurring shall not receive a vote.

2. The complainant and the Executive Board member in question shall not receive a vote.  

3. A vote of ¾ of the voting body is required to remove a Cabinet member.

 

d. Should the vote pass, the Cabinet member shall be immediately relieved of their duties and assigned voting-member status within the organization. 

 

e. No impeachment proceedings may be made for the same position within 3 weeks of the conclusion of the previous impeachment proceedings. 

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f. The Vacant Position shall be filled via an election at the meeting following the impeachment meeting, and in the interim, the President shall absorb all duties of the executive board member

i. In the event that the President was the officer removed, the Vice President shall take over Presidential duties and additional officer duties. 

ii. If more than officer position is vacant, the officer in the line of succession shall assume the responsibilities of the positions removed.

 

V. In the event that a Cabinet member has been removed, or has vacated their position, the President shall: 

 

a. Temporarily assume the responsibilities of their position until such a time as a special election can be held.

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VI. In the event that the President has been removed, or has vacated their position, the line of succession shall be as follows: 
 

a. President
 

b. Vice President
 

c. Treasurer
 

d. Secretary
 

e. Social Media Director

 

 

ARTICLE 6: MEETINGS

 

I. Meetings will be held. Tap In DGC would like to hold at least one meeting per quarter. 
 

II. In order to conduct a vote on official organizational business, a quorum must be present.
 

a. A simple majority of the voting members must be present to constitute a quorum.

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ARTICLE 7: COMMITTEES

 

I. Committees may be formed at the discretion of the President or any member of the governing body of the organization, to attend to any situations that may become necessary for the organization to consider.
 

 

ARTICLE 8: PARLIAMENTARY AUTHORITY

 

I. This organization will conduct business through informal processes as established by the executive officers.

 

 

ARTICLE 9: AMENDMENTS 

 

I. Should a member of Tap In DGC wish to propose an amendment to this constitution, they must:
 

a. Proposed amendments to this Constitution shall be submitted in writing at any regular meeting.  
 

b. Any proposed amendments shall be read to club members by the Vice-President, recorded and filed, and voted upon at a Club meeting at least one month after it is proposed. 
 

c. All members should be notified about the proposed amendment before the voting in some form of communication (e.g. text, email, Discord, etc.).
 

d. Amendments shall become a part of the Constitution only if approved by at least three-fourths of those present and allowed to vote at that club meeting.

 

 

Last Revision: March 5 2025.